Database Development & Process Optimisation

Build internal systems that actually scale with your business.

This service sits within our Automation & Systems work — helping teams replace fragile spreadsheets and legacy tools with structured, secure databases that integrate cleanly with existing systems.

You might be here because

  • Spreadsheets have outgrown their usefulness and slow everything down
  • Data is duplicated across quoting, stock and invoicing systems
  • Legacy internal tools are fragile and hard to maintain
  • You need role-based permissions, audit logging and reliable cross-system sync

Is this the right fit?

This is ideal if you:

  • Run quoting, jobs, inventory or compliance through spreadsheets
  • Need multiple teams accessing the same data safely
  • Want systems that integrate with accounting, CRM or eCommerce

This may not be the right fit if you:

  • Only need a simple static spreadsheet or tracker
  • Don’t require permissions, structure or integrations
  • Aren’t ready to move beyond manual processes

What you get

  • One source of truth: Structured, normalised data instead of duplicated spreadsheets
  • Faster workflows: Less re-entry, fewer errors, smoother handovers
  • Secure access: Role-based permissions and audit trails where required
  • Systems that grow with you: Start lean, scale structure and automation over time

Common use cases

  • Multi-location inventory management: stock, transfers, min/max and reorder logic
  • Field service job tracking: quotes, scheduling, service notes and invoicing
  • Compliance databases: approvals, versioning and audit trails for regulated environments

How it works

We design databases around your workflows, then integrate them with the systems you already use — without introducing unnecessary complexity.

  • Power Apps, SQL Server, MySQL, PostgreSQL, Airtable and SharePoint Lists
  • Integrations with MYOB, Xero, Salesforce, HubSpot, Shopify and WooCommerce
  • Secure credentials, API-driven sync and scheduled refreshes

Why this works for SMBs

  • Saves time: eliminates duplication and manual updates
  • Improves consistency: clearer processes and fewer single points of failure
  • Scales safely: governance and structure grow as your business does

Client snapshot

A WA wholesaler consolidated five spreadsheets and a legacy Access file into a Power Apps and SQL Server solution integrated with MYOB and Shopify — reducing admin time by 75% and speeding up onboarding through role-based permissions and audit logging.

Want your internal systems working smarter?

Book a free workflow review. We’ll map your current processes, identify bottlenecks and show where structure and automation could make an immediate impact.

Book my free workflow review →

Or return to our full list of services to see how else we can support your business.